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💼 BPMN, Workflow Automation & Portfolio Manager for Jira
A powerful Jira Forge application designed to give project managers and team leads a comprehensive, high-level view of their project portfolios. Seamlessly integrated into your Jira environment, it provides interactive dashboards for project health, dependency tracking, epic roadmaps, portfolio-wide risk summaries, and BPMN-based process automation.
✓ Available on Jira Marketplace✨ Key Features
- Projects Dashboard – View all projects at a glance with real-time statistics on total, in-progress, done, and blocked issues, plus a 0–100 risk score per project.
- Dependency Visualization – Track issue links (Epics & Stories) across projects with an interactive dependency graph and built-in circular dependency detection.
- Roadmap Timeline – Visualize Epic timelines with start and due dates, including automatic detection of overlapping schedules.
- Portfolio Summary – An auto-generated narrative overview of portfolio health and highest-risk projects, exportable as a PDF.
- BPMN Diagrams – Model business processes with a full BPMN editor, version history with diffing, and Jira issue linking.
- DMN Automation Rules – Attach decision-table-driven automation rules to any BPMN diagram to trigger actions — such as transitioning an issue, adding a comment, or calling a webhook — when a Jira issue changes.
- Advanced Filtering & Sorting – Filter by project lead, status, date ranges, and search by project name or key. Sort data by any column.
- Real-Time Stats – Automatically refreshes project statistics in the background to ensure you always have the latest data.
- Accessibility First – Full keyboard navigation, screen reader announcements, and Right-to-Left (RTL) language support.
📖 How It Works
- Install "BPMN, Workflow Automation & Portfolio Manager for Jira" from the Jira Marketplace.
- Grant the necessary permissions to access your Jira projects and issues.
- Open the app from your Jira application menu.
- Navigate between Projects, Dependencies, Roadmap, Summary, and BPMN tabs to analyze your portfolio and model processes.
- Use advanced filters to drill down into specific project leads, statuses, or date ranges.
- Optionally, build DMN Automation Rules on a BPMN diagram to trigger actions automatically when Jira issues change.
📊 GanttManagementSheet - Project and Task Planning
Transform your Google Sheets™ into a dynamic project management tool with this powerful Gantt Chart add-on. Perfect for project managers, teams, and freelancers who need professional project visualization without complex software.
✓ Free with Premium Features✨ Key Features
- Interactive Gantt Charts – Automatically plot tasks with start/end dates, durations, progress tracking, assignees, and dependencies
- One-Click Generation – Generate professional Gantt charts in seconds with a single click
- Customizable Settings – Map spreadsheet columns to task details for seamless integration with your existing workflows
- Task Dependencies & Milestones – Visualize critical paths and project bottlenecks
- Progress Tracking – Monitor percentage completion for each task
- Responsive Design – Easy viewing on any device
- No Coding Required – Works directly in Google Sheets™ with an intuitive interface
📖 How It Works
- Install the add-on from Google Workspace Marketplace
- Configure your task data in Google Sheets
- Map your columns to task properties
- Click to generate your interactive Gantt chart
- Share and collaborate with your team!
❓ Frequently Asked Questions
BPMN, Workflow Automation & Portfolio Manager for Jira
A: Currently, BPMN, Workflow Automation & Portfolio Manager for Jira is built as a Jira Forge app, which means it is exclusively available for Jira Cloud.
A: The app requires read access to your Jira projects, issues, and issue links to generate your portfolio views, plus BPMN diagram and DMN automation rule storage. If you configure DMN Automation Rules, the actions you define (e.g. transitioning an issue, adding a comment, setting a field) will write to your Jira issues when their trigger conditions are met — the app never modifies your data outside of rules you've explicitly built and enabled yourself.
A: In the Dependencies tab, the app analyzes the issue links between Epics and Stories. If it detects a loop (e.g., Issue A blocks Issue B, which blocks Issue A), it will display a warning banner and outline the affected issues on the dependency graph to help you resolve the logical conflict.
A: Each project gets a 0–100 score based on its blocked-issue ratio and number of overdue epics. Scores are shown in the Projects table and summarized on the Summary tab's Highest-Risk Projects list; projects involved in a circular dependency are flagged separately.
A: The BPMN tab lets you model business processes with a standard BPMN editor, linking diagram elements directly to Jira issues and keeping a versioned history of every save. Each diagram also has an Automation sub-tab where you can build DMN-style decision-table rules that trigger actions (transitions, comments, field updates, webhooks, and more) automatically when a linked Jira issue changes.
A: Yes! The Projects and Roadmap tabs include date range filters. You can filter to see only projects or epics that overlap with a specific start and end date.
A: The app fetches real-time statistics for each project. If you have a large number of projects, it may take a few moments to query Jira for all the issue counts. The data refreshes automatically in the background.
GanttManagementSheet
A: Yes! The core features are completely free. We also offer premium features for advanced users.
A: Not at all! GanttManagementSheet is designed to be user-friendly with no coding required. Simply install, configure, and generate charts.
A: Absolutely! You can use it with any existing spreadsheet or create a new one specifically for project management.
A: Go to Google Workspace Marketplace, search for "GanttManagementSheet", and click "Install". It will be available in your Google Sheets under Extensions menu.
A: Yes, your data remains in your Google Sheets and is not stored on external servers. We only access the data necessary to generate Gantt charts.